Are you ready to be the face of a groundbreaking biotech company poised for rapid growth? This innovative organization, specializing in advanced therapies, is relocating to Burlington, MA, and gearing up for a major expansion to 500 employees in 2025. Join us at this exciting time to help shape the future of the company as we build a collaborative and innovative workplace dedicated to improving patients' lives.
Position Summary
As the Office Coordinator/Receptionist, you will play a critical role in creating a welcoming environment and ensuring smooth daily operations for employees, visitors, and partners. This position is ideal for someone who thrives in a fast-paced, high-growth environment and enjoys taking the initiative to enhance the workplace experience.
Your ability to manage multiple priorities while providing top-notch customer service will make you an integral part of our growing team. This is more than just a front-desk role—it’s an opportunity to contribute to a rapidly scaling organization and be part of an exciting journey.
Duties and Responsibilities
- Be the first point of contact, warmly welcoming employees and visitors each day with enthusiasm and professionalism.
- Support a seamless candidate and new hire experience as the company expands, showcasing the culture and energy of the organization.
- Maintain a well-organized and presentable reception area to reflect the company’s professional and innovative image.
- Manage incoming calls and emails, ensuring inquiries are directed promptly and accurately.
- Oversee incoming and outgoing mail and packages, working closely with facilities and operations teams to streamline logistics.
- Coordinate office supplies and kitchen inventory, ensuring the workplace is always stocked and functional.
- Assist with the planning and execution of company-wide events, meetings, and celebrations as we grow.
- Provide administrative support for the leadership team, including scheduling, travel coordination, and other ad hoc tasks as needed.
- Act as a key contributor to the onboarding process, collaborating with HR and facilities to set up new hires for success.
What Makes This Role Exciting?
- Rapid Growth: Be part of a company scaling from a startup to 500 employees in the coming year.
- Dynamic Environment: Join a fast-paced, mission-driven organization where every day brings new challenges and opportunities.
- Career Development: Gain valuable experience in a growing biotech company with opportunities to take on new responsibilities as the company expands.
Qualifications
- Bachelor's Degree, 2+ years of administrative support.
- A positive, proactive attitude with excellent organizational and multitasking skills.
- Strong customer service and communication skills, both written and verbal.
- Experience in a professional office environment and proficiency with Microsoft Office.
- Ability to adapt and thrive in a fast-growing organization.
- Previous experience with event coordination or travel and expense management is a plus.
Salary - $55-60k base depending on experience
If you are interested in this opportunity, please send your resume in a Word Document to Dalton Rolli at drolli@naglergroup.com for immediate consideration.
